The purpose of the Board of Directors and all Committees and Advisory Groups:
- Provide the best possible service to the University community
- Seek continuous input from the campus community to define needed services
- Keep the University Union and The WELL responsive to the needs of the students, faculty, staff and alumni who make up the campus community.
Union WELL Board of Directors Membership for Quorum:
- University President or Designee Chief Financial Officer or Designee
- Chief Student Affairs Officer or Designee Student-at-Large (2)
- University Union Advisory Group Student Member (2)
- WELL Advisory Group Student Member (2)
- ASI Student Representative
- Faculty Representative
- Alumni Representative
- Student Affairs AVP and Dean of Students Union WELL Inc. Staff
- Designee (non-voting): Executive Director
Committee and Advisory Group:
- Members of all committees and advisory groups shall be appointed by the Union WELL Inc. Board of Directors (BOD). Due to timing issues, staff or the Executive Committee will recruit Committee members, and have their seats confirmed by the BOD at the next meeting of the BOD.
- Committee and Advisory groups must consist of, at minimum, the members listed below, but may, at the chair’s discretion, have more members.
- Meetings will be scheduled based on the availability of most committee and advisory group members. Occasionally, that limits an individual’s ability to participate. Those individuals should communicate the time conflicts to the Chair and ask to be replaced on the committee or reassigned to another committee.
- Each committee or advisory group shall select its own chair at the first meeting of the year. However, the Secretary–Treasurer of the BOD is automatically the Chairperson of the Budget and Finance Committee.
- The committee or advisory group chair, in collaboration with the staff designee, is responsible for establishing the agendas for meetings. An agenda, together with relevant materials, will be sent to committee and advisory group members in advance of each meeting. The committee and advisory group maintains and approves minutes of all of its actions.
- Written notice of upcoming meetings will be e-mailed, mailed if requested, to members at least seven (7) days before a meeting.
- Member’s terms of office shall be for one year, with unlimited renewals as deemed mutually beneficial and meets the criteria for the position on the committee or advisory group.
- Meetings shall occur at a minimum of twice per semester, but work demands may require additional meetings. The Audit Committee is exempt from the policy, and must meet once per year. A meeting of the advisory groups for the Union and The WELL, called the Joint Advisory Group, is also exempt from the policy and must meet once per year for the presentation and recommendation of the budget to the BOD. The process of approving the minutes from the Audit Committee and Joint Advisory Group annual meetings is delegated to the BOD.
- To conduct business, quorum is required, which consists of 50% plus 1 of the seated members. In the event quorum is not attained, the meeting of a committee or advisory group may continue as information only and noted in the minutes as such. No official business may be conducted without quorum.