The University Union’s Event Services team takes pride in offering our customers superior service and creative solutions to assist you in the planning of your next successful event. Our facility has over 40,000 square feet of dedicated conference and meeting space that is available to the campus community and non-profit (501c3) community organizations.
Whether you need a small conference room for 15, a banquet space for 800, or something in- between, we can accommodate you. With the 14,000+ square foot University Ballroom, the 180 seat Hinde Auditorium and up to 25 breakout rooms, there is ample room for a variety of meetings, conferences and special events.
Most of our rooms have built-in projection and sound as well as wireless internet capability. We offer a variety of auxiliary equipment to support your event. Our dedicated staff will guide and assist you through the reservation and planning process. On the day of your event, staff will be readily available to help with any last-minute needs you may have.
All requests must be in writing. We accept requests in three forms:
- Email events.union@csus.edu
- Fax: (916) 278-7503
- Walk-in: Our office is located on the third floor of the University Union.
Requests must provide the following Information:
- General Information
- Brief description of meeting/event.
- Contact information. This should be for the person making the request and the authorized signer, if different from requestor.
- First and last name
- Phone number (and fax if applicable)
- Mailing address
- Email address
- Detailed Information about the event
- Day & date
- Event start and end time
- Early or late access needed to room (if different from actual event time)
- Event title
- Specific room(s) desired (if known)
- Anticipated number of people to attend
- Admission/participation/registration fee (if any)
- Basic set-up type desired
- Audio-visual equipment needed (if applicable)
- Food arrangements required (if applicable)
Other Important Information
- Student Organizations – For Special Events (anything other than a general meeting), please start with your Student Organizations and Leadership advisor.
- University Departments – If working with an off-campus group, this is considered a “University Sponsored” event. Please contact the Event Services Office to discuss details and appropriate room rates. Departmental rates are only available for events which are initiated, planned and executed by a campus department/center/program.
- University Departments can book special events up to 18 months in advance.
- Student Organizations can book special events up to 24 months in advance.
- Regularly scheduled General Meetings are booked twice a year in April and November for the following semester.
For Student Organizations, to Request Classroom Space (not in the Union): Fill out a Space Request for Student Organizations form and e-mail to events.union@csus.edu or bring your completed form to the Event Services Office, 2nd floor.
Campus Departments should contact Space Management directly to reserve space outside the University Union.
Current students, faculty, staff, and alumni may book space in The University Union for private events attended by family and friends such as banquets, receptions, weddings, etc.
All requests must be in writing. We accept requests in three forms:
- Email events.union@csus.edu
- Fax: (916) 278-7503
- Walk-in: Our office is located on the second floor of the University Union
Requests must provide the following Information:
- General Information
- Brief description of the event you wish to book
- Contact information (should be for the person making the request and the authorized signer if different from requestor)
- First and last name and specific affiliation with the University
- Phone number (and fax if applicable)
- Mailing address
- Email address
- Detailed Information about the event
- Day & date
- Event start and end time
- Early or late access needed to room (if different from actual event time)
- Event title
- Specific room(s) desired (if known)
- Anticipated number of people to attend
- Basic set-up type desired
- Audio-visual equipment needed (if applicable)
- Type of food arrangements required
Other Important Information
- Affiliated individuals may book up to 12 months in advance of your desired date.
- Affiliated individuals may book on behalf of immediate family (parents/children).
- Individuals are not normally able to book public events due to policy restrictions. Please ask if you are unsure whether your event falls within our guidelines.
If you have any questions please contact us at 916-278-6743.
501(c)3 Nonprofit Organizations. Please note: we are not able to accommodate nonprofits with a designation other than 501(c)3.
If this is your first time booking space in The University Union, please send a detailed letter on your organization’s letterhead and a copy of your organization’s determination letter from the IRS indicating their classification of your organization as a 501(c)3 nonprofit.
All requests for space must be in writing. For subsequent requests, there is no need to use letterhead nor to include the determination letter. We will keep these on file.
All requests must be in writing. We accept requests in three forms:
- Email events.union@csus.edu
- Fax (916) 278-7503
- Walk-in: Our office is located on the second floor of the University Union
Initial requests from an organization which has not booked previously must be on letterhead as detailed above.
Requests must provide the following Information in writing:
- General information
- Summary of purpose and mission of the organization
- Contact information (should be for the person making the request and for the authorized signer if different from requestor)
- First and last name
- Contact phone (and fax if applicable)
- Company address
- Email address
- Detailed information about the event
- Day & date
- Event start and end time
- Early or late access needed to room (if different from actual event time)
- Event title (will be shown on monitors and on calendar)
- Specific room(s) desired (if known)
- Anticipated number of people to attend
- Admission/participation/registration fee (if any)
- Basic set-up type desired
- Audio-visual equipment needed (if applicable)
- Food arrangements required (if applicable)
Other Important Information
- You may book space for your event up to 1 year in advance of your date.
- If you have any questions, please contact us at 916-278-6743.
The University Union Event Services Office will begin accepting space requests from recognized student organizations and University Departments for general meetings:
- The first Wednesday in April for Fall meetings
- The first Wednesday in November for Spring meetings
Student organizations will receive priority for requests. However, departments should also request their reservations at this time. Reservations are processed in the order they are received after the priority student orgs are booked. Please do not submit before the dates listed above, so your request is not declined/delayed.
Use the following steps to reserve your general meeting room in the University Union:
- Review room information, set up styles and capacities
- Important: If you have an existing OPUS account, check to make sure you can still log in. Recent changes to the log in process may affect some users. If you are having any issues, please let us know.
- If you do not have an OPUS account, please submit a request.
- Submit your room request by one of these methods:
- OPUS using these instructions
- Print a request form, fill out manually, scan and e-mail to events.union@csus.edu or bring your completed form to the Event Services Office, 2nd floor beginning April 1st.
The University Union Event Services staff can provide a wide-range of audio-visual and auxiliary equipment, as well as additional furniture, for your event. Below is a list of our offerings. Please note: For events sponsored by or involving off-campus organizations, additional fees will apply for most audio-visual equipment.
Audio Visual Equipment
- 5-6–Channel mixers
- CD player
- Extension Cords
- LCD Video Projectors
- Wired Microphones
- Wireless Microphones
- Microphone stands
- Table Microphones
- Portable LCD Monitors
- Outdoor Lectern with speaker
- Projection Screens
- Camera and microphone packages for hybrid meetings
- 24 channel mixer with speakers (requires technician)
- Spotlights (requires technician)
- DVD/Blu-ray Player
Furniture & Auxiliary Equipment
- Chairs
- Tables
- Staging
- Coat racks
- Dance floor
- Pipe & Drape
- Room Dividers
- Easels with pads
- Tripod Easels
- Flags – CA and US
- Floor Lecterns with microphone
- Table top lecterns
- Upright Piano
- Stanchions
- Whiteboard/bulletin board
